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Procedures 433 : Use of Department Facilities and Grounds

• 433.3  Employee Organization Requests
• 433.4  Community Citizen Group Requests
• 433.5  Solicitation of Employees by For-Profit Organizations or Individuals
• 433.6  Request Approval

Any employee organization, union steward or Department employee must obtain prior written approval to use Department facilities. Approval shall be requested in writing from the facility administrator or his/her designee assigned to schedule or approve such requests. Reasonable advance notice for requests is recommended in order to determine the appropriateness of each request. Where procedures exist for designated clerical staff to schedule meeting rooms, these procedures shall continue to be followed unless deemed inappropriate by the facility administrator. The written request shall specify dates, times and the purpose of the meeting. When meetings occur for the same purpose on a regularly scheduled basis, the facility administrator may grant block approval. This could allow greater expediency in approving verbal requests on a recurring basis. All requests and approvals must be kept on file a minimum of 30 days following completion of the meeting.