ADMINISTRATIVE PROCEDURE #5
CHILD WELFARE CASE RECORD ORGANIZATION
& UNIFORM RECORDING REQUIREMENTS
Section 5.1 Purpose
The purpose of uniform recording specifications is to ensure that decisions made by child welfare staff concerning assessment, case opening, service provision, service planning, client and collateral contacts, significant events, parent-child visitation, case transfer, worker reassignment and case closing are documented and maintained in the same manner statewide. Additionally, as the collection of data for computer entry via MARS/CYCIS is a critical element of recorded documentation, forms relating to that system are discussed.
o The CFS 906 and CFS 906-1, Placement/Payment Authorization form
shall be sent to data entry within twenty-four hours of placement.
o The CFS 1421, Activity/Travel Report shall be sent to data entry on a weekly basis.
All other MARS/CYCIS forms shall be sent to data entry within three working days of the related event.
The purpose of establishing a standard case record organization system is to enable staff to locate materials quickly and easily, to organize materials in a logical manner, to decrease the frequency of lost case record materials, to maintain service information about the members of a family in a single file, and to minimize the need for duplicating information.
