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Administrative procedure #19 : Property Control

• Section 1.1.0 Purpose
• Section 1.2.0 Scope
• Section 1.3.0 Responsibility
• Section 1.4.0 Definitions
• Section 2.1.0 Responsibility
• Section 2.2.0 Property Control: Acquisition, Identification, Transfer and Disposal
• Section 2.2.1 Data Processing Equipment
• Section 2.3.0 Building, Floor and Room (Facility)
• Section 2.4.0 Temporary Alternate Location of Equipment
• Section 2.5.0 Intra-Agency Transfer
• Section 2.6.0 Equipment/Property Transaction Recording
• Section 2.7.0 Federally Funded Equipment/Property
• Section 3.l.0 Responsibility
• Section 3.2.0 Loss or Theft of Equipment
• Section 3.3.0 Disposal of Equipment
• Section 3.3.1 Disposal of Federally Funded Property
• Section 3.3.2 Trade-In Property
• Section 3.3.3 Removing Damaged or Obsolete State-Owned Property from Inventory Records
• Section 3.3.4 Property Available for Transfer
• Section 3.3.5 Transfer to Storage
• Section 3.3.6 Transfer to DCMS Surplus
• Section 3.3.7 Transfer of Computer Related Equipment to DCMS Surplus
• Section 3.4.0 Equipment Repair
• Section 4.1.0 Responsibility
• Section 4.2.0 Annual Physical Inventory

ADMINISTRATIVE PROCEDURE #19

Property Control

September 10, 2004 - P.T. 2004.15

PART I GENERAL PROVISIONS

Section 1.1.0 Purpose

The purpose of this Administrative Procedure (AP) is to provide uniform procedures for property control within the Illinois Department of Children and Family Services (DCFS). The AP provides guidance to Department personnel in record keeping, identification, maintenance, inventory and disposition of property and equipment acquired by the Department. The AP also establishes responsibility for the various functions related to property control.

All state-owned property is to be used exclusively for conducting state business. Use of state-owned property for personal use or private gain is strictly prohibited and may result in disciplinary and/or legal action. All items of state-owned property are to be properly secured and stored to discourage theft, vandalism or damage.

Under no circumstances is state property identified for disposal to be taken or used by an employee for personal use.